EQUIPMENT: PLAYBACK DEVICE
1.	Inventory
2.	Status of the equipment
3.	Type 
•	Tape deck
•	DVD player
•	Laser disc player
•	CD player
•	Stand alone hard drives or computer based playback devices (see Equipment: computer)
4.	General Cataloguing information 
5.	Associated items 
6.	Provenance
7.	Power requirements
8.	Condition assessment 
9.	Maintenance, Servicing, Failure & Repair
10.	Dimensions and packing details
11.	Key operational notes
12.	Risk of obsolescence

1.	INVENTORY
•	Please list all the equipment which came as part of the work and could be classed as ‘Playback equipment’
•	If the equipment has been provided with a unique reference number as part of your collection management strategy – please list it. 
2.	STATUS OF THE EQUIPMENT Please describe what is important about this equipment in relation to the work of art. The status of the equipment will determine how important it is to gather detailed information about it.  
•	Is the hardware considered part of the work of art? If so how and by whom? (artist, registrars, curator, artist’s gallery etc)
•	Is the equipment visible in the installation and valued as part of the visual appearance of the work of art? 
•	Is it purely the function of the equipment that is significant? 
•	Is the equipment obsolete and therefore not easily replaced? Is the function difficult to understand or unusual? Has the equipment been modified for either technical or aesthetic reasons?  (if so by whom?)
3.	TYPE
•	Tape deck
•	DVD player
•	Laser disc player
•	CD player
•	Stand alone hard drives or computer based playback devices (see Equipment: computer)
4.	GENERAL CATALOGUING INFORMATION
•	Make 
•	Model
•	Serial number
5.	ASSOCIATED ITEMS
•	Remote control
•	Cables (power, video, audio, control etc)
•	Service manual
•	Operating manual
6.	PROVENANCE (if the equipment came from the artist’s gallery or the artist they may be able to provide this information)
•	Supplier
•	Cost 
•	Warranty information 
•	Date purchased or received
•	History
7.	POWER REQUIREMENTS
•	Voltage required
•	Adapters provided (please give details)
•	Built-in uninterrupted power supply (please give details)
•	External Uninterrupted power supply provided or required (please given details)
•	Current drawn 
8.	CONDITION ASSESSMENT 
•	General
o	DVD, CD, laser disc players
•	Tray and laser are clean
•	Appearance
o	Casing of the unit unscratched and undamaged 

•	Operation
o	General
•	Fully functioning playback
•	RS232 port working
•	Fully functioning additional features such as the loop function 
o	Tape decks
•	Heads clean
•	internal mechanism clean and lubricated
•	Tracking good
•	Threading mechanism fully functioning
•	Tape tension good 
•	Picture and/or sound quality good

9.	MAINTENANCE, SERVICING, FAILURE & REPAIR 
•	Provide details of recommended maintenance and servicing schedules
•	Provide ‘Mean-Time-To-First-Failure’ rates or ‘Mean-Time-Between-Failure’ rates if provided by the manufacturer.
•	Specify which parts are most likely to fail and an estimated or known cost of replacement. 
•	Provide details (if known) about where to get parts or where best to go to have the equipment serviced or repaired

10.	DIMENSIONS & PACKING DETAILS 
•	Unpacked dimensions
•	Packed dimensions
•	Weight
•	Type of packing
o	Manufacturer’s box
o	Flight case
o	Other (please specify)
11.	KEY OPERATIONAL NOTES
For example enter any technical details or reminders relevant for this device for example:
•	How to set the unit up to power on and loop
•	How to access menus
•	Any important switches for the outputs 
•	Whether there is any synchronisation device for this unit 
12.	RISK OF OBSOLESCENCE OF THE EQUIPMENT 
•	Is the equipment still being manufactured? 
•	Are parts still available?
•	How many years is the manufacturer committed to providing parts?
•	Is there something about the unit or its relationship to the artwork which would make it difficult or undesirable to replace with another type of playback device?