EQUIPMENT: SCREENS AND MONITORS
1.	Inventory
2.	Status of the equipment
3.	Type of projector
4.	Modifications
5.	General Cataloguing information 
6.	Associated items 
7.	Provenance
8.	Power requirements
9.	Condition assessment 
10.	Maintenance, Servicing, Failure & Repair
11.	Spares and consumables
12.	Dimensions and packing details
13.	Risk of obsolescence

1.	INVENTORY
•	Please list all the equipment which came as part of the work and could be classed as  a ‘Screen’ or ‘Monitor’
•	If the equipment has been provided with a unique reference number as part of your collection management strategy – please list it. 
2.	STATUS OF THE EQUIPMENT Please describe what is important about this equipment in relation to the work of art. The status of the equipment will determine how important it is to gather detailed information about it.  
•	Is the equipment considered part of the work of art? If so how and by whom? (artist, registrars, curator, artist’s gallery etc)
•	Is the equipment visible in the installation and valued as part of the visual appearance of the work of art? 
•	Is it purely the function of the equipment that is significant? 
•	Is the equipment obsolete and therefore not easily replaced? Is the function unusual? Has the equipment been modified for either technical or aesthetic reasons? (if so by whom?)
3.	TYPE OF SCREEN OR MONITOR
(state whether the screen or monitor is a professional or domestic unit)
•	CRT 
•	LCD
•	PLASMA
•	Other (please specify)
4.	MODIFICATIONS
Please say who has modified the screen or monitor and why
•	Modifications to the casing
•	Modifications to the power supply
•	Modification to the electronics
•	Other (please specify)
5.	GENERAL CATALOGUING INFORMATION
•	Make 
•	Model
•	Serial number (if applicable)
•	Details
o	Colour
o	Viewing angle
o	Inputs and outputs – please give details of both
•	SDI
•	DVI
•	HDMI
•	Component
•	Scart
•	Composite 
•	Other (please specify)
6.	ASSOCIATED ITEMS
•	Remote control
•	Cables (power, video, audio, network etc)
•	Brackets and stands (please given details)
•	Service manual
•	Operating manual
•	Boards (DVI, HDMI, SDI, Component etc)
•	Any associated items missing?
•	Other (please specify)
7.	PROVENANCE (if the equipment came from the artist’s gallery or the artist they may be able to provide this information)
•	Supplier
•	Cost 
•	Warranty information 
•	Date purchased or received
•	History
8.	POWER REQUIREMENTS
•	Voltage required
•	Adapters provided (please give details)
•	Current drawn 
•	Other (please specify)
9.	CONDITION ASSESSMENT 
•	Appearance
o	Casing of the unit intact and undamaged with no missing buttons etc
o	Screen undamaged (no dents, chips or scratches) 
o	Clean and dust free
o	Action recommended (and if necessary approved by….)

•	Operation
o	Check that the unit is clean and dust free and there are no signs of overheating. 
o	Brightness of the screen good and even
o	Colour balance good
o	Sound working (if in-built)
o	Make a note of units operational hours to date if available
o	All inputs and outputs working
o	All functions working – e.g. standby etc
o	Action recommended (and if necessary approved by….)
•	CRT
o	Check for burn
o	Check brightness level
o	Check colour balance
o	Check for problems associated with the need to degauss the unit – magnetic interference is often visible as patches of bright colour often in the corners of the screen. 
•	LCD
o	Check brightness level 
o	Check white screen creates even white across the picture
o	Check for dead pixels on a black screen and a white screen
o	Check for colour accuracy
o	Check for dirt and dust in the optical path

10.	MAINTENANCE, SERVICING, FAILURE & REPAIR 
•	Provide details of recommended maintenance and servicing schedules
•	Specify which parts are most likely to fail and an estimated or known cost of replacement. 
•	Provide details (if known) about where to get parts or where best to go to have the equipment serviced or repaired

11.	SPARES
Please provide details of the type, make, model number, expected hours of usage, cost and supplier where possible. 

12.	DIMENSIONS & PACKING DETAILS 
•	Unpacked dimensions
•	Packed dimensions
•	Weight
•	Type of packing
o	Manufacturer’s box
o	Flight case
o	Other (please specify)
13.	RISK OF OBSOLESCENCE OF THE EQUIPMENT 
•	Is the equipment still being manufactured? 
•	Are parts still available?
•	How many years is the manufacturer committed to providing parts?
•	Is there something about the unit or its relationship to the artwork which would make it difficult or undesirable to replace with another make or model of projector?